Shelf vs OneDrive for Business

Shelf
OneDrive for Business
Capture
Collaborative Web Clipper for Chrome + Firefox enables users to capture web content with rich meta data
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OneDrive for Business
Capture YouTube videos, LinkedIn profiles, web articles, web pages, images embedded on web pages, etc.
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OneDrive for Business
Import files & folders from Google Drive, Dropbox, and OneDrive
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OneDrive for Business
Sync files & folders from Google Drive, Dropbox, and OneDrive
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OneDrive for Business
Organize
Tag content and browse a robust Tag Library
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OneDrive for Business
Add Badges and customize Badges to match your organization’s taxonomy
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OneDrive for Business
Organize content in Groups, shared, and private libraries
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OneDrive for Business
Automatically capture rich meta-data
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OneDrive for Business
Search
Advanced Search feature
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OneDrive for Business
Search inside of documents, presentations, spreadsheets and PDF’s
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OneDrive for Business
Search inside of images, graphs, charts and images
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OneDrive for Business
Filter by user
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Filter by date created
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OneDrive for Business
Filter by file extension
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Filter by source (web, Google Drive, direct upload, Dropbox, etc.)
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OneDrive for Business
Filter by content type (document, video, image, web link, web article, person, organization, more)
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OneDrive for Business
Connect
Content recommendation- You Might Also Like feature
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OneDrive for Business
Content analytics- what’s popular, what’s most viewed, what groups are most active
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OneDrive for Business
Content suggestions made based on individual viewing and commenting habits
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OneDrive for Business
Storage
Significant amount of per user storage (1 TB) for basic plans; uncapped for stepped-up plans
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Able to storage large individual files (up to 15 GB)
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Able to connect/move/link files to a SP account
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Collaboration
Create documents online
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Collaborate on docs online
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Yammer for cross department collaboration (advanced plan)
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Embedded chat and video conferencing (advanced plan)
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Device Sync
Sync to any device
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Access files while offline via Sync
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Document Management
Access version history and utilize version control capabilities
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Data-loss prevention features
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Preservation of edited/deleted files for e-Discovery purposes
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Microsoft’s OneDrive for Business is a cloud storage and collaboration platform that has elements of file sharing and document collaboration. It functions as a personal workspace that allows end users to share content with coworkers and collaborate on documents in an effective way. And because it is part of the Microsoft suite, it connects seamlessly to its larger collaboration platform, SharePoint.

Alternatively, Shelf sits on top of of these cloud storage platforms, integrates with them, and enables team members to: easily capture important content of all different shapes and sizes, organize it in a single place, and quickly find it later.

OneDrive for Business Advantages

Thanks to its generous storage allocations, ability share selected documents with coworkers, and sync to desktop and mobile devices, OneDrive for Business is a great online workspace for business professionals. And thanks to its Microsoft backbone, IT benefits from a variety of document management features, to ensure that the organization has visibility into how files within OneDrive for Business are being used.

Use OneDrive for Business for:

  • An information worker’s cloud storage needs
  • Creating online documents
  • Collaborating on files in real time with coworkers
  • Quickly sharing files and folders with clients, customers, partners and other stakeholders
  • Syncing content to multiple devices

 

If you’re an IT manager or senior executive of a small to medium sized company, OneDrive for Business is a great solution for your workforce’s cloud storage, file sharing, and document collaboration needs.

How to Use Shelf with OneDrive for Business

Shelf is not an alternative to OneDrive for Business, it is a complementary solution that extends the functionality of this Microsoft product. Shelf is a modern knowledge management tool that sits on top of cloud storage and collaboration platforms to help teams of knowledge workers assess content, capture important information of all shapes and sizes, organize content in a flash, and find anything in seconds.

Online storage and collaboration platforms like OneDrive for Business are a core component of today’s organization, and Shelf extends the functionality of these platforms. Shelf does this by making it easy for people to capture content that has long term value, such as: final sales presentations, process documents, company manuals, vendor details, lists of consultants, research reports, etc.

The world class organizing and search features make the content added to Shelf much easier to browse and find. Shelf also enables content to connect in a more powerful way by recommending and suggesting content of interest. The content analytic dashboard in the admin panel also helps teams and companies determine which content, folders and groups are most active, most viewed and most commented.

Find anything in seconds

Tracking things down can be distracting and stressful, stay in the flow with a better search experience. Shelf helps you find things quickly through in-document search and filters.

  • Search inside of PDFs, Word docs, presentations, Google docs, and even inside PDG, PNG, and GIF images.
  • Browse using 8 filters including: tags, dates, filter format, added by and source. 
  • Advanced search is like having Google for your company's information.

Quickly capture any type of content

The important information your people need to do their job is stored in a variety of locations, in a dizzying array of file formats. Shelf is compatible with all of it!

  • Sync individual files or entire folders in your cloud storage accounts like Google Drive, Dropbox, etc.
  • Shelf’s Collaborative Web Clipper captures all kinds of web content including blog posts, LinkedIn profiles, YouTube videos, infographics, articles, and more.
  • A bulk upload feature saves hours and hours of time that would otherwise be spent recreating the same exact content in a wiki format.

Flexible, easy organizing

One of the major drawbacks of wiki-based solutions such as Confluence is how hard it is to adjust and reorganize content over time. Minor oversights create major headaches down the road.

  • Reorganize folders and files on the fly with Shelf’s Drag and Drop abilities.
  • Create and manage Groups around specific projects, business units, and other company initiatives.
  • Each user can customize their dashboard with the content that’s most relevant and important to them.

Use Shelf for

  • Building a knowledge portal of your team’s most important content
  • Capturing web content and organizing it alongside your traditional and online documents
  • Organizing content siloed in different locations such as Dropbox, Drive, Gmail, OneDrive, Slack, etc., in a single, easy to search location
  • Having a much more powerful search experience with includes; advanced search, searching the text inside of documents and image search (OCR)
  • Automatically attaching metadata to content, and using filters to sort and locate content by Tag, Date, Added By, Source, File Format, and more.
  • Decluttering your team’s digital workspace, leaving them to work from the best available information
  • Gathering content that is scattered across the internet, cloud storage platforms and people’s desktops and centralizing them in a single place

If you’re a sales manager, product manager, marketing manager, human resources manager, or operations manager who is looking for an easy and effective way to manage content that already exists, but is really hard to find and organize, then Shelf could be the right product for you.


 

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