Shelf, a Modern Knowledge Management Tool vs. Dropbox, a Cloud Storage and Collaboration Platform

    Shelf Dropbox
Capture Collaborative Web Clipper for Chrome + Firefox enables users to capture web content with rich meta data X  
Capture YouTube videos, LinkedIn profiles, web articles, web pages, images embedded on web pages, etc. X  
Import files & folders from Google Drive, Dropbox, and Microsoft OneDrive X  
Sync files & folders from Google Drive, Dropbox, and Microsoft OneDrive X  
Organize Tag content and browse a robust Tag Library X  
Add Badges and customize Badges to match your organization’s taxonomy X  
Organize content in groups, shared libraries, and private libraries X  
Automatically capture rich meta-data X  
Search Advanced Search feature X  
Search inside of documents, presentations, spreadsheets, and PDF’s X  
Search inside of images, graphs, charts, and images X  
Filter by user X  
Filter by date created X  
Filter by file format X  
Filter by content type (document, video, image, web link, web article, person, organization, more) X  
Connect Content recommendations based on AI X  
Content analytics- what’s popular, what’s most viewed, what groups are most active, etc. X  
Content is suggested based based on what you might like X  
Storage Terabytes of available storage   X
Platform for aggregating and storing all document-based files   X
Smart sync to save space on hard drive   X
Doc Collaboration Create documents online   X
Collaborate on documents online   X
Access a document’s complete version history   X
Recover old versions of files with version control   X
File request feature   X
Directly share files via link, desktop, or Microsoft Office   X
Device Sync Sync to desktop   X
Pair mobile device to existing account   X
Configure desktop app to match usage individual preferences   X
Move files and/or switch from personal to business account   X
Remote wipe of desktop files  



Cloud storage platforms, like Dropbox, are primarily focused on enabling people to create files, collaborate on those files, and store them in a centralized place. Alternatively, Shelf sits on top of cloud storage platforms, integrating with them and enabling people to easily capture the most important content, organize it in a single place, and quickly find it later.

Dropbox Advantages

Dropbox is a leader in cloud storage. It’s elegant, award-winning interface makes it seamless to upload files and folders and share them with anyone, anywhere. Dropbox has one of the best desktop syncing features in the industry, which makes it easy to store a large amount of files both on a desktop and it the cloud.

Dropbox for Business ramps up the security, storage, and permission features of Dropbox making it a great option for a company’s document and digital asset repository.

Use Dropbox for:

  • Creating online documents with Dropbox Paper

  • Collaborating on online documents in real-time

  • Aggregating files in a team document repository

  • Building a company file repository

  • Quickly sharing files and folders with clients, customers, partners, and other stakeholders

  • Making any file or folder easy to access on-the-go through the web app

  • Leveraging its desktop sync to work on files when internet connection are not available

If you’re a sales manager, product manager, marketing manager, human resources manager, or operations manager who wants a solid, reliable platform for storing all your documents and files in a single place on the cloud, then Dropbox is a great choice.

How to Use Shelf with Dropbox

Shelf is not an alternative to Dropbox or a Dropbox replacement. Shelf is a modern knowledge management tool that helps make important content stored in Dropbox more powerful. Shelf sits on top of cloud storage platforms like Dropbox, Google Drive, Microsoft OneDrive, and Box to help teams and organizations better assess, capture, organize, find, and connect their most relevant content. Shelf is a Dropbox complement that further improves its end-user experience.

The features in Shelf are designed to build a knowledge base of a team or company’s most important intellectual capital, not all of it. Shelf requires people to actively determine which content has long-term value and capture or sync them into their Shelf. Examples include: final sales presentations, process documents, company manuals, key vendors, lists of consultants, and research reports.

The world class organizing and search features make the content added into Shelf much easier to find later on. Shelf also enables content to connect in a more powerful way by recommending and suggesting content of interest. The content analytics dashboard in the admin panel also helps teams and companies determine which content, folders, and groups are: most active, most viewed, and most commented.

Use Shelf for:

  • Building a knowledge portal of your organization’s most important content

  • Centralizing your team or organization’s most important content, regardless of its file format (web pages, online documents, YouTube videos, LinkedIn profiles, and much, much more)

  • Organizing content siloed in different locations such as Dropbox, Google Drive, Gmail, Microsoft OneDrive, Slack, etc. in a single, easy to search location

  • Having a much more powerful search experience with includes: advanced search, searching the text inside of documents, and image search (OCR)

  • Automatically attaching meta-data to content and using filters to sort and locate content by Tag, Date, Added By, Source, File Format, and more

  • Decluttering your team’s digital work space and letting them to work from the best available information

  • Gathering content that is scattered across the internet, cloud storage platforms, and people’s desktops and centralizing it in a single place

If you’re a sales manager, product manager, marketing manager, human resources manager, or operations manager who is looking for an easy and effective way to manage content that already exists, but is really hard to find and organize, then Shelf could be the right product for you.

Sign up for an account today and find out what Shelf can do for you.

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